Payroll Technician
Company: Chabot-Las Positas Community College District
Location: Dublin
Posted on: January 26, 2023
|
|
Job Description:
Payroll TechnicianPosition Type: Classified Tenure Information:
Position Code: 1CPA07FTE: 1Pay Rate (or Annual Salary):
$4,883.00/monthFLSA: Job Location: District Office - Dublin, 7600
Dublin Blvd., 3rd Floor, Dublin, CA 94568Department: PayrollJob
Summary:The Chabot-Las Positas Community College District is
seeking a Payroll Technician for the District Office in Dublin,
California.Under general supervision, perform a variety of clerical
accounting activities involving the preparation, processing and
maintenance of District payroll, leave records, and other
financial, statistical and employee pay and benefits documents;
maintain records and prepare related reports; and perform a variety
of technical duties relative to assigned area of
responsibility.Representative Duties:The following duties are
typical for this classification. Incumbents may not perform all of
the listed duties and/or may be required to perform additional or
different duties from those set forth below to address business
needs and changing business practices.1. Review time sheets and
calculate base pay, overtime, and other special pay in accordance
with established District policies and procedures, applicable
bargaining agreements and employee pay information; verify accuracy
of documents including service and absence reports.2. Prepare
regular and variable payrolls for administrative, certificated,
classified, student and temporary employees; prepare retirement
reports; assure that payroll timelines are met in accordance with
proper procedures, policies, rules and regulations; verify and
assign appropriate account coding; input payroll data into
departmental and Alameda County Office of Education (ACOE)
database.3. Develop and maintain computerized spreadsheets of
District payroll data and voluntary deductions; create new
payroll/benefit ledger accounts on ACOE database.4. Set up and
maintain confidential employee payroll records; ensure that payroll
records include necessary job and biographical information for
accurate group benefit and retirement plan coverage and deductions;
post changes to District records.5. Audit, process and maintain
payroll information input into the payroll system in a timely
manner; compute, post and maintain records of designated employee
vacation, sick leave, and other leave accrual and usage.6. Set up
and maintain computerized absence tracking files in accordance with
established District policies and procedures and applicable
bargaining agreements; assign employees to appropriate leave
groups; verify accuracy of leave category balances; provide monthly
leave balance reports to District managers and employees; maintain
reports with complete fiscal year details for departmental and/or
auditor reference.7. Monitor and maintain confidential files for
employee wage garnishments from federal, state and local
authorities; set up, monitor and make requested changes to employee
automatic deposits.8. Prepare documentation for ACOE for all
payroll warrants; reconcile and prepare checks for TSA, direct
deposit and payroll taxes; prepare TSA disbursement requests for
accounting.9. Clearly and concisely communicate payroll
transactions and change to employees; investigate discrepancies
including but not limited to overpayments, HR adjustments,
voluntary and a mandatory adjustments and other related matters.10.
Independently resolve a variety of problems relating to records
maintained or procedures followed in the payroll office; research,
investigate and collect information regarding payroll calculations,
voluntary and non-voluntary deductions and leave balances.11. Make
computations and prepares monthly reports for State Retirement
Systems and alternate retirement system for hourly employees;
provide statistical information as needed.12. Perform related
duties as required.Minimum Education and Experience:Any combination
of the following would provide a typical way to obtain the required
knowledge and abilities. Education/Training: Equivalent to the
completion of the twelfth grade supplemented by college level
course work in accounting, finance or a related field.
Experience:Two years of increasingly responsible payroll processing
experience.Minimum Qualifications:The following generally describes
the knowledge and ability required to enter the job and/or be
learned within a short period of time in order to successfully
perform the assigned duties. Knowledge of: 1. Methods and
techniques of processing payroll. 2. Preparation, maintenance,
verification and processing of payroll records. 3. Laws,
regulations and procedures that govern payroll and payroll
processing. 4. Automated accounting and payroll systems and
relational databases. 5. Business math skills to perform algebraic
and statistical computations. 6. Office procedures, methods, and
equipment including computers and applicable software applications
such as word processing, spreadsheets, and databases. 7. English
usage, spelling, grammar, and punctuation. Ability to: 1.
Accurately process District payroll in a timely manner.2. Maintain
accurate and confidential payroll records and update changes.3.
Learn computer software applications, such as spreadsheets and
database.4. Understand and apply collective bargaining agreements,
education code, board policy and other documents related to payroll
accounting.5. Make arithmetic calculations of average to above
average difficulty.6. Extract data from databases and prepare clear
and concise payroll reports.7. Ensure the confidentiality of
private information.8. Plan and organize work to meet changing
priorities and deadlines.9. Communicate a variety of complex and
routine information to students, staff and the public concerning
payroll, benefits and leave matters.10. Operate office equipment
including computers and supporting word processing, spreadsheet,
and database applications.11. Work cooperatively with other
departments, divisions and outside agencies.12. Communicate clearly
and concisely, both orally and in writing.13. Establish and
maintain effective working relationships with those contacted in
the course of work.14. Work with and exhibit sensitivity to and
understanding of the varied racial, ethnic, cultural, sexual
orientation, academic, socio-economic, and disabled populations of
community college students.Desirable Qualifications:Job Work
Schedule: SchedulePhysical Demands and Working Environment:The
conditions herein are representative of those that must be met by
an employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office
setting. Physical: Primary functions require sufficient physical
ability and mobility to work in an office setting; to stand or sit
for prolonged periods of time; to occasionally stoop, bend, kneel,
crouch, reach, and twist; to lift, carry, push, and/or pull light
to moderate amounts of weight; to operate office equipment
requiring repetitive hand movement and fine coordination including
use of a computer keyboard; and to verbally communicate to exchange
information.Posting Number: AS595POpen Date: 12/12/2022Close Date:
1/13/2023Open Until Filled: NoSpecial Instructions to
Applicants:The Board of Trustees has implemented a vaccine mandate
for all employees. Accordingly, finalist(s) must comply with the
vaccine mandate prior to being forwarded to the Board of Trustees
for approval. See vaccine mandate information at
http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.Notification
to Applicants:The Chabot-Las Positas Community College District
reserves the right to close or not fill any advertised
positionInstructions for Personal Qualifications Statement:The
purpose of the personal qualifications statement is for you to
provide information on how your education and experience relate to
the requirements and duties of the position. There is no form to
complete. Applicants are requested to provide their personal
qualifications statement by uploading a document, the same way as
you do for your cover letter.To apply, visit
https://clpccd.peopleadmin.com/postings/2559It is the policy of
this District to provide equal opportunity in all areas
ofemployment practices and to assure that there shall be no
discrimination againstany person on the basis of sex, ancestry,
age, marital status, race, religiouscreed, mental disability,
medical condition (including HIV and AIDS), color,national origin,
physical disability, family or sexual preference status and
othersimilar factors in compliance with Title IX, Sections 503 and
504 of theRehabilitation Act, other federal and state
non-discrimination regulations, and itsown statements of philosophy
of objectives. The District encourages the filing ofapplications by
both sexes, ethnic minorities, and the disabled.Copyright -2022
Jobelephant.com Inc. All rights reserved.Posted by the FREE
value-added recruitment advertising agency
jeid-0a4391c30b6302489ea748d0b9c2c7d5recblid
wpc4n2df6t6zsmj82p3cbyj58vpnu2
Keywords: Chabot-Las Positas Community College District, Dublin , Payroll Technician, Professions , Dublin, California
Click
here to apply!
|