Human Resources Administrative Technician

Company: City of Dublin, CA
Location: Dublin
Posted on: June 15, 2022

Job Description:

East Bay Job Type Full-Time Close Date 5/16/2022 at 5pm Salary $37.63-$47.03 Hourly Additional Questionnaires Supplemental About Dublin Strategically located in the Tri-Valley region of the San Francisco Bay Area at the intersection of I-580 and I-680, the City of Dublin (Calif.) has consistently been one of the fastest growing cities in Alameda County for the past several years. In 2010, the City reported a population of 57,043 within 14.59 square miles with the population projected to exceed 62,000. The City will be served by two BART stations which provide great access from Dublin to other parts of the Bay Area. Since the City's incorporation in 1982, the City's population has progressively increased as both residents and businesses have found the benefit of calling Dublin "home." The region is known for its mild climate and many amenities, including shopping, restaurants, public and private golf courses, and several wineries. The area is home to some of the largest corporations, and is close to several major universities, including the University of California, Berkeley; University of California, San Francisco; University of San Francisco, as well as many community colleges. Affordable housing, a low crime rate, and award winning schools make Dublin a great community in which to live and work. Recreational amenities abound in Dublin and the surrounding Bay Area and Dublin residents exhibit a high level of interest in the arts and historic preservation. City Government The City of Dublin was incorporated in 1982 as a general law city and has a Council/Manager form of government. The City employs approximately 83 full-time Staff and up to 227 part-time and contract employees including Police and Fire Services which are contracted through the County of Alameda. The Fiscal Year 2009-2010 Operating Budget totals $37.6 million, and the capital budget totals $31.1 million. The City of Dublin is continually striving to enhance the services provided to its customers. The City organization is committed to creating a challenging and rewarding environment in which the staff is motivated to respond to the needs of the City's customers. View all openings Share Please review the special instructions before applying for this job opportunity. Apply for Job Interested Description THE POSITION The City of Dublin is seeking an energetic and engaged, self-starter to serve as Administrative Technician in the Human Resources Department. Under general supervision, this position is responsible for providing technical assistance by coordinating, monitoring, and reporting on various activities and services for Human Resources. This Administrative Technician position will perform complex technical and administrative duties relating to personnel functions and activities within the areas of benefits administration, worker's compensation, recruitment, employee on/off boarding, and data entry into an HRIS system. The ideal candidate should function well with deadline-driven objectives, be knowledgeable in a variety of human resources roles and procedures, and demonstrate flexibility in responding to changing needs and priorities. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: Maintains confidential records and information concerning City employees including personnel files, medical records files, workers' compensation files, and all performance related data such as employee performance evaluations and wage and salary information. Provides general clerical and administrative support for the Human Resources Department. Assists with the City's benefits program administration and activities. Enrolls employees in the City's retirement program (PERS) and other health care programs. Assist with the workers' compensation program, policies, and procedures ensuring compliance with applicable laws and regulations, while maintaining a high level of customer service. Process Family and Medical Leave Act (FMLA/CFRA/PDL) paperwork and monitor employees return to work status reports. Process paperwork relating to short term and long-term disability claims. Prepares recruitment materials including job announcements, writing and placing advertising, and posting on social media. Reviews and evaluates applications and prepare and issues candidate notices Coordinates and facilitates interviews including organizing the oral board panels. Organizes and/or schedules employee trainings. Provides assistance to City staff and the general public with matters regarding human resources. Job Announcement URL: https://dublin.ca.gov/DocumentCenter/View/30366/Administrative-TechnicianHuma Job PDF: Administrative Technician - Human Resources 2022.pdf Ideal Candidate CANDIDATE QUALIFICATIONS Experience: Equivalent to the completion of the twelfth grade. Education/Training: Five (5) years of increasingly responsible secretarial and/or clerical experience involving frequent public contact and data research and presentation. Licenses/Certificates: Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for Personal Liability. Knowledge of: Applicable Federal, State and local laws and regulations. Record keeping and file management. Research methods and techniques. Principles and practices of assigning and reviewing the work of others. Computer software, including word processing, database, spreadsheet and accounting applications. Modern office methods, procedures, and computer equipment. Principles and procedures of data entry. English usage, vocabulary, spelling and punctuation. Customer service techniques. Ability To: Perform data entry in a HRIS platform, preferably Tyler Munis. Perform a wide variety of clerical duties in support of human resources activities. Work independently under minimal supervision. Communicate clearly and concisely, both orally and in writing. Maintain confidentiality when working with sensitive information. Establish and maintain effective working relationships with those contacted in the course of work. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies, laws, and rules. Analyze situations carefully and adopt effective courses of action. Benefits The City of Dublin offers an attractive salary compensation and benefits plan in a professional, growth-oriented environment. The salary range for the ADMINISTRATIVE TECHNICIAN position is $37.6282 - $47.0301 per hour. The following benefits will complete the compensation package: Classic CalPERS Members - 2.7%55; EPMC 0%; 7% Cost Sharing; Single Highest Year New CalPERS Members Tier effective 1/1/13 - 2.0%62; 3.05 Cost Sharing; 3-Year Final Avg. Compensation Pay-for-Performance pay system Choice of medical plans through PERS with the City contributing up to $1,956.00 per month Post-retirement medical provided under Government Code Section 22892(b) as established by the Public Employees' Medical and Hospital Care Act (PEMHCA) through CalPERS; PEMHCA Minimum. City-paid full family dental insurance City-paid single vision plan; optional family coverage IRS Section 125 plan/$1,000 annual account seed money (HRA) City-paid $50,000 term life insurance City-paid long-term disability insurance Wellness reimbursement program $25 per month Employee Assistance Plan Education reimbursement program Civic Service Leave (Volunteer time off) - 8 hours per fiscal year Fourteen paid holidays (including two floating holidays) per year Approximately 22 days per year of General Leave in lieu of traditional sick & vacation leave; increases with longevity In addition to the above benefits, the City offers voluntary participation in a deferred compensation program, short-term disability program, supplemental life insurance, Dependent Care Assistance program and a credit union. The City of Dublin does not participate in the Social Security system except for a mandatory Medicare. ABOUT THE DEPARTMENT The Human Resources Department has four full-time FTE who provide services to the more than 90 full-time and over 150 temporary/seasonal employees serving the City. It is our mission to deliver exceptional service and support to the organization, covering a wide range of human resource issues in a responsive, cost-effective, and innovative manner. Our goal is to attract, develop, motivate, and retain the best best-qualified employees whose diversity and skills contribute to and sustain the City as a quality organization. ABOUT THE CITY The City of Dublin was incorporated in 1982 and is located in eastern Alameda County, approximately 35 miles southeast of San Francisco. According to the 2020 Census, the City has a population of 72,589 within 15.23 square miles. Dublin's strategic "crossroad" location at the intersection of Interstate 580 and 680 has made the City freeway close and conveniently accessible to the Bay Area with two BART stations. COMMITMENT TO COMMUNITY SERVICE The City of Dublin is continually striving to enhance the services provided to our customers. The City organization is committed to creating a challenging and rewarding environment in which all employees representing the City are motivated to respond to the needs of the City's customers. In setting high standards for ourselves, we take pride in: Being a responsive and proactive City team, in touch with the changing needs and expectations of the Dublin community. Providing the highest level of quality service in all City programs and activities. Promoting a "can do" attitude using common sense along with technical/professional knowledge. Being committed to high professional standards. A professional attitude encourages an objective approach to analyses of issues. Providing information and resources to our customers in a friendly and helpful manner. Special Instructions THE SELECTION PROCESS The best qualified candidates, as determined by an initial screening of applications, will be invited to participate in an interview process which will consist of written and/or oral components. Finalists may be requested to submit personal information necessary to conduct a complete background investigation prior to a final selection by the City. Candidates who successfully complete the interview process may be placed on an employment eligibility list. This list may be canceled at any time, without notice to candidates. All offers of employment are conditional upon the ability to provide verification of authorization to work in the United States. EQUAL OPPORTUNITY EMPLOYER In accordance with Federal and State laws, the City of Dublin does not discriminate on the basis of race, religion, color, national origin, ancestry, handicap, disability, medical condition, marital status, sex, or age. The City of Dublin will make reasonable accommodations for the participation in employment, programs, and facilities. Please notify Human Resources at (925) 833-6650 regarding the type of reasonable accommodations needed within three days following recruitment closing date.

Keywords: City of Dublin, CA, Dublin , Human Resources Administrative Technician, Professions , Dublin, California