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Postdoc & Student Services Coordinator

Company: Stanford Medicine
Location: Dublin
Posted on: November 14, 2022

Job Description:

Ranked among the top in the nation, the Department of Pediatrics attracts medical students, interns, residents and postdoctoral fellows from around the world. The department's programs offer a range of training opportunities in general pediatrics, critical care and pediatric subspecialties-all within a variety of ambulatory, inpatient and community settings. Moreover, while teaching the skills required by tomorrow's physician leaders, our programs challenge trainees to explore and develop their interests through basic science, clinical and community-based research. The vision of the Office of Pediatric Education is to be the nations premier medical and biomedical training center in child health by developing, evaluating, and continually improving transformative educational experiences and programs for learners. The Office of Pediatric Education within the Department of Pediatrics at Stanford School of Medicine is seeking Postdoc & Student Services Coordinator to provide administrative and operational support with limited supervision. This role is responsible for making recommendations and resolving routine first level decisions on issues regarding students, postdocs, and interns using defined policies and practices and professional knowledge. The coordinator will provide advice on a range of issues to guide students, postdocs, and faculty in making appropriate choices and decisions. This role will serve as an important team member in supporting postdoctoral scholars, students, and student intern services and programming for the Office. We are seeking someone interested in education, who is detail-oriented and possesses strong project management skills. Duties include:

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input * - Other duties may also be assigned DESIRED QUALIFICATIONS: Prior experience (3 years) working with education programs or learners (students or postdocs). Demonstrated interest and knowledge of higher education institutions and international student/scholar concerns. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*:
    Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional PHYSICAL REQUIREMENTS: WORKING CONDITIONS: This position will require in-person work at the Stanford School of Medicine campus in Palo Alto, CA for at least 2 days per week. The work schedule for this position will be determined based on programmatic needs of the Office of Pediatric Education. Required
    Job Industries
    • Transportation

Keywords: Stanford Medicine, Dublin , Postdoc & Student Services Coordinator, Other , Dublin, California

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