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Shared Services Generalist

Company: Carl Zeiss Vision
Location: Dublin
Posted on: August 3, 2022

Job Description:

The Shared Services Generalist handles a wide range of administrative support related tasks and is responsible for oversight of all aspects of mail processing, Shipping/Receiving functions, and printer support. The Shared Services Generalist is proactive, well organized, resourceful, efficient, flexible and enjoys the administrative challenges of supporting an office. This position interacts with staff at all levels and supports the shared services portfolio. Expert level written and verbal communications skills with strong decision-making ability and attention to detail are equally important. Primary Duties and Responsibilities: * Oversee daily activity in the areas of mail services, shipping/receiving services, copy services and printer support such as ordering supplies and scheduling repairs.
* Operate and maintain metering machine, digital metering scales, postage machine and copier equipment
* Oversee daily assignment and activity of work orders
* Responsible for weekly reporting submittal of postage machine
* Sort incoming mail and packages then deliver to designated areas and contact employees within 24 hours of delivery
* Document all incoming deliveries and outgoing deliveries
* Responsible for keeping company abreast of postal rates/regulations as well as current information regarding courier services
* Maintain adequate inventory of supplies for all equipment including copiers, and mailroom equipment. Include the assistance of ordering office and pantry supplies
* Front desk lobby support assisting with employee/visitor check-in process
* Support Facilities team with updating records of employees including seating charts
* Assists with rekeying requests (furniture) and access badges (programming, replacement, de-activation) as needed
* Provide administrative support as needed
* Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner
* Responds to regularly occurring requests for information
* Handles confidential and non-routine information and explains policies as necessary Experience and Education Requirements: * Bachelor's degree preferred
* Minimum of 5 years of progressive administrative experience covering a broad range of related activities
* Outstanding communication, organization, and interpersonal abilities
* Must exhibit sound decision-making qualities
* Ability to communicate effectively, both orally and in writing, with a wide variety of company personnel and external business partners
* Willingness to acquire new skills and competencies throughout career
* Proficient knowledge and experience in Microsoft Office applications (Excel, Word, and PowerPoint)

Keywords: Carl Zeiss Vision, Dublin , Shared Services Generalist, Other , Dublin, California

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