Executive Assistant
Company: Carl Zeiss Meditec
Location: Dublin
Posted on: May 13, 2022
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Job Description:
Provide analytical and specialized administrative support to
relieve executive of administrative details and clerical duties.
Executes special or routine research and data analysis tasks.
Analyzes problems, determines approach, complies and analyzes data
and prepares reports. Handles information of a confidential and
critical nature.ESSENTIAL FUNCTIONS:Incumbents may be responsible
for any or all of the following duties:Responsible for the
management of large, special projects and generate reports / graphs
pertaining to department Provide administrative support to Senior
Executives and department leadership as assigned . Answers phones
and takes messages, generates and distributes documents, reports,
FedEx packages, faxes and Executive mail to department personnel;
orders office supplies for the department.. Schedule
meetings/manage Executive's calendar; handle domestic and
international travel arrangements.Provide support for the creation
and maintenance of all budget documents, create and process
purchase orders and invoices, obtaining appropriate signatures and
tracking details. Work with department personnel and Accounts
Payable to troubleshoot discrepancies, issues or missing
information. Receive and process expense reports, check for
signatures, completeness and proper receipts; submit for final
processing.Compose internal and external correspondence under the
direction of the Executive.Support executive with the maintenance
of confidential files and leadership team with department general
file maintenance. Arrange logistics for off-site meetings and/or
events.Coordinate details for department new hires by requesting
phone extension and space, ordering computers, office supplies,
cell phone, business card, etc. Assist new employees and department
personnel on Company administrative tools as needed.Suggest changes
in or assist in the development of new methods and
procedures.REQUIREMENTS:High School diploma or equivalent,
additional business schooling preferred.Minimum of four years of
related experience; prefer two years supporting an executive level
in specific discipline.Ability to prioritize work, handle multiple
tasks, work under pressure and work independently for several
individuals.Strong experience with Microsoft Office.Experience with
Outlook is preferred.Excellent interpersonal and communication
(verbal and written) skills.Excellent organizational skills and
attention to detail.
Keywords: Carl Zeiss Meditec, Dublin , Executive Assistant, Other , Dublin, California
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