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Executive Assistant

Company: Carl Zeiss Meditec
Location: Dublin
Posted on: May 13, 2022

Job Description:

Provide analytical and specialized administrative support to relieve executive of administrative details and clerical duties. Executes special or routine research and data analysis tasks. Analyzes problems, determines approach, complies and analyzes data and prepares reports. Handles information of a confidential and critical nature.ESSENTIAL FUNCTIONS:Incumbents may be responsible for any or all of the following duties:Responsible for the management of large, special projects and generate reports / graphs pertaining to department Provide administrative support to Senior Executives and department leadership as assigned . Answers phones and takes messages, generates and distributes documents, reports, FedEx packages, faxes and Executive mail to department personnel; orders office supplies for the department.. Schedule meetings/manage Executive's calendar; handle domestic and international travel arrangements.Provide support for the creation and maintenance of all budget documents, create and process purchase orders and invoices, obtaining appropriate signatures and tracking details. Work with department personnel and Accounts Payable to troubleshoot discrepancies, issues or missing information. Receive and process expense reports, check for signatures, completeness and proper receipts; submit for final processing.Compose internal and external correspondence under the direction of the Executive.Support executive with the maintenance of confidential files and leadership team with department general file maintenance. Arrange logistics for off-site meetings and/or events.Coordinate details for department new hires by requesting phone extension and space, ordering computers, office supplies, cell phone, business card, etc. Assist new employees and department personnel on Company administrative tools as needed.Suggest changes in or assist in the development of new methods and procedures.REQUIREMENTS:High School diploma or equivalent, additional business schooling preferred.Minimum of four years of related experience; prefer two years supporting an executive level in specific discipline.Ability to prioritize work, handle multiple tasks, work under pressure and work independently for several individuals.Strong experience with Microsoft Office.Experience with Outlook is preferred.Excellent interpersonal and communication (verbal and written) skills.Excellent organizational skills and attention to detail.

Keywords: Carl Zeiss Meditec, Dublin , Executive Assistant, Other , Dublin, California

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