Admissions and Records Assistant II
Company: Chabot Las Positas Community College District
Location: Dublin
Posted on: January 8, 2021
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Job Description:
Job Title: Admissions and Records Assistant II Position Type:
Classified Position Code: 2CAR48 FTE: 1 Pay Rate (or Annual
Salary): $4,029.08/month Job Location: Chabot College, 25555
Hesperian Blvd., Hayward, CA 94545 Department: Admissions and
Records Job Summary: The Chabot College Community Chabot College is
committed to educational equity in its academic programs and
college services so that students may achieve their personal,
educational, and career goals. Our equity work today builds upon a
strong history: the Puente and Umoja (formerly Daraja) learning
communities, now models which have been replicated across the
state, were created at Chabot College. These programs have paved
the way for a series of additional educational and student support
programs intentionally focused on equity that thrive at Chabot
College today. Chabot College is located in Hayward, California,
the third most diverse city in the United States. We serve a highly
diverse student population and are proud to be designated as a
Hispanic Serving Institution. Information about the demographics of
our campus community can be found here
(http://www.chabotcollege.edu/ir/). Serving our diverse community
requires a culturally-responsive approach that recognizes the
myriad strengths and assets that our students bring to the campus
community. We do so by promoting a classroom and co-curricular
learning environment that is inclusive, collaborative, engaging,
and challenging, and where respect, dignity, and integrity are core
values. We see students as producers of knowledge, not just
consumers of knowledge. We work to reframe inequities as a problem
of practice, and view the elimination of inequities as an
individual and institutional responsibility. Joining Our College
Community We seek equity-minded applicants who demonstrate they
understand the benefits diversity brings to an educational
community. We look for applicants who: 1. Accept their shared role
and responsibility in addressing opportunity and achievement gaps
experienced by students 2. Value and intentionally promote
diversity and consciousness of difference 3. Empower the
underrepresented and underserved 4. Demonstrate cultural competence
and cultural humility 5. Have experience and success in closing
student equity gaps and engaging in equitable practices, or are
knowledgeable and enthusiastic about implementing practices that
achieve these goals 6. Believe that all people have the right to an
education and work environment free from fear, harassment, or
discrimination 7. Are dedicated to addressing issues of social
justice 8. Actively seek to disrupt institutional and/or systemic
barriers that adversely impact historically marginalized
communities 9. Foster students--- potential to become global
citizens and socially responsible leaders The Chabot-Las Positas
Community College District is seeking an Admissions & Records
Assistant II for Chabot College in Hayward, California. SUMMARY
DESCRIPTION Under general supervision, performs a variety tasks
involved in the conduct of student admission and registration
activities and in the preparation and maintenance of student
records; provide a variety of information and assistance to
students, the public, and staff concerning admissions, registration
and student records policies and procedures; and perform a variety
of clerical and technical duties involved in the operation of the
Admissions and Records Office. DISTINGUISHING CHARACTERISTICS
Admissions & Records Assistant I --- Employees at this level are
not expected to function with the same amount of program knowledge
or skill level as employees allocated to the Admissions & Records
Assistant II level and exercise less independent discretion and
judgment in matters related to work procedures and methods. Work is
usually supervised while in progress and fits an established
structure or pattern. Exceptions or changes in procedures are
explained in detail as they arise. Admissions & Records Assistant
II --- Work at this level is distinguished from the Admissions &
Records Assistant I by the level of complexity and the degree of
independence and judgment with which the employee is expected to
perform. Employees at this level receive only occasional
instruction or assistance as new or unusual situations arise, and
are fully aware of the operating procedures and policies of the
work unit. This is a grant/categorically funded position.
Continuation of this position is contingent upon available funding
on a year to year basis. Representative Duties: The following
duties are typical for this classification. Incumbents may not
perform all of the listed duties and/or may be required to perform
additional or different duties from those set forth below to
address business needs and changing business practices. 1.Receive
and review admission applications for completeness and accuracy;
verify and determine residency status; register and enroll students
into classes using the on-line computer system and collect
appropriate fees; assist students with registration problems via
the CLASS-Web. 2.Calculate tuition and other fees according to
established guidelines; verify money received and reconcile
balances to operator transaction summary reports, making
corrections as needed; prepare daily money for deposit. 3.Prepare
---daily summary report--- to be sent to District Business Office
along with deposit slips for cash, checks, and charge card
receipts; ensure the daily fees collected are reconciled with the
data provided on the Banner summary reports. 4.Provide general and
specific information regarding a wide variety of admissions and
records policies and procedures to students, staff, faculty and the
public in writing, by phone, e-mail, or at the counter; distribute
forms, petitions, transcript requests, and other forms as required.
5.Prepare, post, and maintain accurate and current files of
individual student records and supporting materials that include
grades, courses, and other data on student performance and personal
information. 6.Distribute, receive, and process attendance and
grade sheets; review materials to assure proper completion; process
grade changes on student---s permanent record; adjust cumulative
totals and academic standing to reflect grade changes or repeated
courses. 7.Receive, examine, and process transcript requests from
students, outside colleges, and other agencies; provide updated
change in status on transcripts as appropriate; calculate fees and
receive monies for payment of transcripts. 8.Assist students,
faculty and other departments by phone, e-mail, or in-person with
problems, procedures and general information pertaining to
registration, enrollment and attendance accounting problems. 9.Type
lists, cards, addresses, labels, and standard forms; prepare or
type correspondence or reports using typewriter or computer
terminal; proofread and/or correct material for completeness and
accuracy. 10.Participate in all other admissions, registration and
records maintenance activities; provide clerical relief and support
to other campus operations when assigned. 11.Operate and use a
variety of office equipment including computers and specialized
admissions and records software applications including enrollment
software. 12.Participate in implementing new third party systems as
necessary. 13.Provide assistance in training of hourly personnel.
14.Provide support services for special programs and off-campus
Admissions and Records operations. 15.Perform related duties as
required. Minimum Education and Experience: Any combination of the
following would provide a typical way to obtain the required
knowledge and abilities. Admissions & Records Assistant II
Education/Training: Equivalent to the completion of the twelfth
grade supplemented by college level course work. Experience: Two
years of increasingly responsible office experience comparable to
the Admissions & Records Assistant I, including one year in a
college admissions & records office. Minimum Qualifications: The
following generally describes the knowledge and ability required to
enter the job and/or be learned within a short period of time in
order to successfully perform the assigned duties. Knowledge of:
1.Operations and procedures of a college admissions and records
office. 2.Applicable sections of State Education Code and other
rules and regulations relative to the area of assignment.
3.Technical aspects of field of specialty such as residency,
transcripts or continuing education. 4.Office procedures, methods
and equipment including computers and applicable software
applications such as word processing, spreadsheets and databases.
5.Specialized admissions and records software applications
including enrollment software. 6.Principles and practices of record
keeping and filing. 7.Interpersonal skills using tact, patience and
courtesy. 8.Correct English usage, grammar, spelling, punctuation
and vocabulary. 9.Oral and written communication skills. Ability
to: 1.Perform a variety of duties involved with student
registration and records. 2.Develop, prepare, audit, and maintain
accurate and complete records, reports, and files. 3.Perform
specialized clerical and technical duties related to admissions and
records services. 4.Interpret, apply and explain applicable rules,
regulations, policies and procedures within the area of assignment.
5.Operate office equipment including computers and supporting word
processing, spreadsheet and database applications. 6.Learn,
understand, and use specialized admission and records software
applications including enrollment software. 7.Adapt to changing
technologies and learn functionality of new equipment and systems.
8.Review documents for accuracy, completeness and compliance with
required procedures and regulations. 9.Schedule and prioritize work
while working with frequent interruptions. 10.Type or enter data at
a speed necessary for successful job performance. 11.Use correct
English grammar, punctuation, and spelling. 12.Understand and
follow verbal and written instructions. 13.Receive the public in
person and over the phone. 14.Perform mathematical computations.
15.Communicate clearly and concisely, both orally and in writing.
16.Establish and maintain effective working relationships with
those contacted in the course of work. 17.Work with and exhibit
sensitivity to and understanding of the varied racial, ethnic,
cultural, sexual orientation, academic, socio-economic, and
disabled populations of community college students. Job Work
Schedule: 40 hours/week, Monday, Tuesday, Thursday and Friday 8:30
a.m. --- 5:30 p.m., Wednesday 10:30 a.m. --- 7:30 p.m.; , hours may
vary depending on department needs, occasional evening and weekends
required as needed, 12 months/year. Physical Demands and Working
Environment: The conditions herein are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential job
functions. Environment: Work is performed primarily in a standard
office setting with frequent student and public contact. Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange information. EEO
Statement: It is the policy of this District to provide equal
opportunity in all areas of employment practices and to assure that
there shall be no discrimination against any person on the basis of
sex, ancestry, age, marital status, race, religious creed, mental
disability, medical condition (including HIV and AIDS), color,
national origin, physical disability, family or sexual preference
status and other similar factors in compliance with Title IX,
Sections 503 and 504 of the Rehabilitation Act, other federal and
state non-discrimination regulations, and its own statements of
philosophy of objectives. The District encourages the filing of
applications by both sexes, ethnic minorities, and the disabled.
Posting Number: AS385P Open Date: 12/09/2020 Close Date: 01/06/2021
Open Until Filled: No Notification to Applicants: The Chabot-Las
Positas Community College District reserves the right to close or
not fill any advertised position Instructions for Personal
Qualifications Statement: The purpose of the personal
qualifications statement is for you to provide information on how
your education and experience relate to the requirements and duties
of the position. There is no form to complete. Applicants are
requested to provide their personal qualifications statement by
uploading a document, the same way as you do for your cover
letter.
Keywords: Chabot Las Positas Community College District, Dublin , Admissions and Records Assistant II, Other , Dublin, California
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